Data protection

Book Writting Ltd (Company Number: 15254267) (“the Company”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Data Protection Policy explains how we collect, use, store, and protect your personal data when you use our services, including book/ghost writing, formatting/editing, book cover design, book translation, book promotion and marketing, proofreading, publishing assistance, and online publishing through bookwritting.com.

 Scope and Applicability
This policy applies to all personal data collected by Book Writting Ltd in the course of providing our services to clients, contributors, website visitors, and any other individuals (“data subjects”). It covers personal data processed by our website, through our service delivery, or via any other interactions.

 Data Protection Principles
In accordance with the UK GDPR and the Data Protection Act 2018, we adhere to the following principles:

  • Lawfulness, Fairness, and Transparency: Data is processed lawfully, fairly, and in a transparent manner.
  • Purpose Limitation: Data is collected for specified, explicit, and legitimate purposes and not further processed in a manner incompatible with those purposes.
  • Data Minimisation: We collect only the personal data that is necessary for the purposes for which it is processed.
  • Accuracy: We take reasonable steps to ensure the data we hold is accurate and kept up to date.
  • Storage Limitation: Personal data is retained only as long as necessary for the purposes for which it is processed.
  • Integrity and Confidentiality: We ensure appropriate security measures are in place to protect personal data against unauthorized or unlawful processing and accidental loss, destruction, or damage.

 What Data We Collect
Depending on your interaction with us, we may collect the following types of personal data:

  • Contact Information: Name, email address, postal address, telephone number, etc.
  • Professional and Business Information: Details relevant to the services requested (e.g., manuscript details, project requirements, payment information).
  • Online Activity: Information collected via cookies and similar technologies when you visit bookwritting.com, including usage data and preferences.
  • Other Information: Any other data you provide voluntarily through our communications or service interfaces.

 How We Use Your Data
We use your personal data for the following purposes:

  • Service Provision: To deliver, manage, and support our book-related services including writing, editing, design, translation, promotion, and publishing assistance.
  • Communication: To respond to inquiries, send service updates, and communicate important information regarding our services.
  • Marketing: With your consent, to send newsletters or promotional material about our services. You can withdraw your consent at any time.
  • Improvement and Analytics: To monitor and improve our website and services, including the use of cookies for analytical purposes.
  • Legal Compliance: To comply with our legal obligations and protect our legal rights.

 Legal Basis for Processing
We process your personal data based on the following legal bases:

  • Consent: Where you have provided explicit consent for a specific purpose.
  • Contractual Necessity: Where processing is necessary for the performance of a contract to which you are a party.
  • Legal Obligation: Where processing is necessary for compliance with a legal obligation.
  • Legitimate Interests: Where processing is necessary for our legitimate interests, provided such interests are not overridden by your rights and freedoms.

 Data Sharing and Third Parties
We do not sell or rent your personal data. We may share your data with trusted third parties where necessary to provide our services (e.g., payment processors, email service providers, IT service providers). All third parties are required to safeguard your data and use it only for the purposes specified by Book Writting Ltd.

 Data Transfers
Where personal data is transferred outside the UK, we ensure that adequate safeguards are in place to comply with applicable data protection laws. This may involve the use of standard contractual clauses or other appropriate measures to protect your data.

 Data Retention

We will retain your personal data only for as long as is necessary to fulfill the purposes for which it was collected, or as required by law. Data no longer required for these purposes will be securely deleted or anonymised.

Your Rights
Under the UK GDPR, you have the following rights regarding your personal data:

  • Right of Access: You can request a copy of your personal data that we hold.
  • Right to Rectification: You can request correction of any inaccurate or incomplete data.
  • Right to Erasure: You may request deletion of your personal data, subject to legal limitations.
  • Right to Restrict Processing: You can request the restriction of processing under certain circumstances.
  • Right to Data Portability: You can request to receive your data in a structured, commonly used format and have it transferred to another controller.
  • Right to Object: You can object to processing based on your particular situation, including for direct marketing purposes.
    To exercise any of these rights, please contact us using the details provided in Section 12.

 Data Security
We implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk, including encryption, secure data storage, and regular security assessments. All staff and contractors are required to adhere to our data protection and security policies.

 Data Breach Procedures
In the event of a data breach, we have a documented process to:

  • Assess and contain the breach.
  • Notify the Information Commissioner’s Office (ICO) and affected data subjects where required by law.
  • Take corrective action to prevent future incidents.
    We commit to promptly informing you if your data is compromised in a breach that poses a high risk to your rights and freedoms.

 Changes to Our Data Protection Policy
We may update this policy from time to time. Any changes will be published on our website with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your personal data.

 Contact Us
If you have any questions or concerns about this Data Protection Policy or our data practices, or if you wish to exercise your rights, please contact us at: